See leave process below. Updated records here:

 

Steps to applying for leave or recording overtime:

1. Staffer completes form below, copies the text into an email, and sends it to their Line Manager and copies National Administrator (admin@r2k.org.za)
2. In the case of leave, National Administrator confirms leave is available (or not) by ‘reply all’ to Staffer and Line Manager
3. In the case of leave and overtime, Line Manager either confirms or denies leave/overtime by ‘reply all’ to Staffer and National Administrator
4. If leave/overtime is approved, National Administrator updates leave/overtime records.

LEAVE/OVERTIME APPLICATION FORM

1 Staffer Name: _______________________

2 Date of Application: ______________________________

3 Reason for application:
___ Annual Leave or leave in leu of overtime
___ Sick Leave
___ Family Leave
___ Paternity/Maternity or Study Leave
___ Overtime

4 Proposed Date/s: From __________ returning on ________

5 Number of working days: _______

All applications must be completed and approved by Line Manager and confirmed by National Administrator before leave is taken or overtime recorded.

• new leave system data sheet.

 

4.5          Overtime

• Given the nature of the work of R2K, work may happen outside of these ordinary times. As far as is possible the maximum number of hours in a week will be 40 hours.

• Overtime, beyond these 40 hours  is to be approved by the line manager prior to work being done on an Overtime Record Form (www.r2k.org.za/office )
• Overtime can only be claimed where there is a backlog or deadline to be met.
  • Overtime work hours are to be remunerated by the employee being entitled to take paid leave for the equivalent overtime hours at a rate of 1.5 hours leave per hour overtime worked.
  • This means that overtime in any given year cannot exceed the amount of annual leave available to the staff member for that year.
  • In line with the Basic Conditions of Employment Act (1997), not more than 3 hours overtime per day and 10 hours per week are permitted. Such time off is preferably to be taken within 1 month and can be deferred to within a maximum of 3 months of the date of the actual overtime being accumulated.
  • Staff members are required to fill in an overtime form submit to the relevant administrative staff member.

4.8          Annual leave

• The staff members are entitled to 1 working day of annual leave for every 17 days worked and in an addition to that there is a office closure period between Christmas and New Year.
• The employee may only take annual leave that has accrued to her at a time that is convenient to R2K and that has been agreed to between the parties.
• The employee must take her annual leave within the period of his contract no more than 3 months after the expiry of the employee’s annual leave cycle.
• The employee must submit writing Leave Application Form (www.r2k.org.za)
• R2K, in its sole discretion, may grant annual leave to the employee in advance.
• Upon the termination of the employee’s employment, for any reason, R2K will pay the employee in full in respect of any leave which has accrued to her but which was not taken prior to the date of termination of their employment.
• R2K will not pay staff instead of granting leave, except on termination of employment

4.9          Sick leave

• The employee is entitled to up to six (6) days paid sick leave annually.

• The employee will notify R2K if they need to take sick leave and will also inform R2K of the date and time when they expect to be able to return to work by submitting a Leave Application Form (www.r2k.org.za)

• R2K reserves the right to request a doctor’s certificate or letter from equivalent expert if:

◦ the period of leave is in excess of three (3) consecutive working days or falls on a working day immediately before or after a Saturday, Sunday or public holiday; or

◦ the employee is absent from work on more than two (2) occasions during any two (2) month period.

• R2K may refuse to pay the employee for sick leave taken if the employee fails to provide a doctor’s certificate or letter from equivalent expert immediately upon request.
• The doctor’s certificate or letter from equivalent expert should state the following:

◦ the nature of the sickness and/or injury, where necessary;

◦ the date upon which the employee became unfit for work;

◦ the date upon which the employee is expected to resume duty; and

◦ the name and qualification of the medical practitioner or equivalent expert who diagnosed the employee.

4.10   Maternity & Paternity leave

• Staff members who are the primary care giver to a new-born child are eligible for leave to take care of the new-born child.
• Such staff members are entitled to 4 months off which will be partially paid.
• The staff member will not be entitled to a contribution to her maternity leave pay from the R2K during the first year of employment. However, the NWG may, in its discretion,  make an ex gratia  contribution to the employee in lieu of paid maternity leave.
• The staff member will be required to apply for the Unemployment Insurance Fund for the maternity benefit at least three months before they undertake maternity leave.
• R2K will top up the amount to be received from UIF, to ensure that staff members receive 100 percent of their salary during maternity leave.
• Maternity leave shall be taken on a date decided upon by the employee subject to the provision of a medical certificate.
• Further leave, up to six months in total of the leave taken, may be extended with unpaid leave or annual leave.
• Staff members, who are not the primary care giver to a new born child, are entitled to 10 working days of leave  to be taken approximately 1 week before and 1 week after the birth of the child. Arrangements for such leave to be made with the National Coordinator at least one month prior to such leave being taken.
• The employee must submit a Leave Application Form (www.r2k.org.za/office)

4.11   Study Leave

• Staff registered for a course of study may take up to 15 working days of paid study-leave per annum. Proof of study is required for acquiring such leave.
• Upon request from a staff member, study leave is to be granted on the following basis:
  • Examination Courses:
    • A maximum of 2 working days per examination, including the day of the actual examination.
  • Non-examination Courses: (Post graduate thesis or long-papers)
    • For the completion of post-graduate theses and/or long papers.

4.12  Family Responsibility Leave

• The employee is entitled to three (3) days paid family responsibility leave during each annual leave cycle in the event of:

◦ the birth or sickness of their child including adopted child; or

◦ the death of their spouse, life partner, parent, grandparent, child, adopted child, grandchild or sibling.

• The employee must submit a Leave Application Form (www.r2k.org.za/office)
• Family responsibility leave cannot be accrued by the employee.